Select the theme for the OST. What exactly should the main focus be?
Step by Step Procedure
Go through the steps below.
The day before:
- Create a schedule using a google document accessible to all. 1) Offer exact times when rounds start; 2) mention the exact breakout rooms for small group conversations in online settings. Times and locations should be set out on the document. Participants propose conversation topics and they are referred to as ‘conversation leaders’. (See example above). Conversation leaders are made aware of the link to their jamboard for taking notes (see next point).
- Prepare online document – jamboards, or padlets or google docs – for participants to share notes and reports of their conversation.
Introduction (30 minutes)
We provide you with slides that present the process of OST, the four principles and three laws.
Present the way Open Space works:
- whoever comes is the right people;
- whatever happens is the only thing that could have;
- whenever it starts is the right time;
- whenever it’s over, it’s over.
- The law of two feet or the laws of the click: if you feel you are not learning, go somewhere else to another discussion, take yourself where your time is better spent!
- Be prepared to be surprised! This invites you to come to dialogue with an open mind.
- Bees & Butterflies: you may act to cross pollinate conversations by going from group to group spreading and connecting ideas, or stay at the coffee shop and see if people may flock to you just for hanging out, daydreaming or gossiping. All this collective activity adds up to a system of self-organisation that is highly creative.
- Explain that participants will be invited to start filling the schedule and repeat that they can feel free to attend whatever they want, whenever they want. Only ‘conveners’ proposing topic should be in their room at the right time to host the conversation around the topic they proposed.